Service Certificate
Certify an employee's tenure, role, and dates of service — a plain proof-of-service document for a bank, visa office, or future employer.
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Variant
Company & signatory
Employee
Service Certificate details
Company name
Date
To Whomsoever It May Concern
Service Certificate
This is to certify that [Employee name] has been employed with [Company name] as [Employee designation] since [Date of joining], and continues to serve in this role as of the date of this certificate.
This certificate is issued at the request of [Employee name] for whatever purpose it may serve.
For the issuing organization
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Guide
Service Certificate, explained
Who this is for. For employers, HR teams and anyone authorized to issue documents for their organization. Don’t use it to make a document in the name of an organization you don’t represent, or one that states something untrue, such as a fake experience letter or salary certificate: that is forgery, and it isn’t allowed here.
About the Service Certificate
A service certificate is a short, factual statement of someone's tenure and role — start date, end date where applicable, and designation — without the fuller narrative of responsibilities an experience letter typically carries.
Issue it when a current or former employee needs straightforward proof of service for something that only wants the facts — a bank, a visa office, or a background check — rather than a detailed account of what they did.
Fields this generator asks for
Every field below feeds directly into the letter — nothing is invented on your behalf.
- Date of joining (required)
- Serving until (or last working day) (required)
Variants
This generator supports 2 variants:
- Currently serving — The employee is still employed as of this certificate.
- Former employee — The employee has since left the company.
Sample content
This is to certify that Kavya Rao has been employed with Northstar Digital Solutions Pvt. Ltd. as Business Analyst since 1 February 2023, and continues to serve in this role as of the date of this certificate.
This certificate is issued at the request of Kavya Rao for whatever purpose it may serve.
Frequently asked questions
How is a service certificate different from an experience letter?
A service certificate is a shorter, plainer statement of dates and role — the kind a bank or visa office asks for. An experience letter is fuller, usually written for a next employer, and can include a summary of responsibilities. Some organisations use the two names interchangeably; this generator keeps them as separate, purpose-built documents.
Can I issue this for someone still employed?
Yes — choose the "Currently serving" variant, which states their tenure to date without implying they've left.
What if the employee has already left the company?
Choose "Former employee" instead, which states a closed date range rather than an ongoing one.
Related HR tools
Experience Letter
Open the Experience Letter generator.
Employment Verification
Open the Employment Verification generator.
Bonafide Certificate
Open the Bonafide Certificate generator.
The documents produced by this generator are templates for drafting and HR workflow support — they are not legal advice. Have final wording reviewed by your HR team, legal advisor, or authorized signatory before official use.