Resignation Acceptance Letter
Formally acknowledge and accept an employee's resignation, confirming their last working day and the handover expected before it.
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Company & signatory
Employee
Resignation Acceptance Letter details
Company name
Date
Resignation Acceptance Letter
This letter is to formally acknowledge receipt of your resignation from the position of [Employee designation], submitted on [Resignation submitted on].
We accept your resignation and confirm that your last working day with [Company name] will be [Last working day].
During the notice period, please ensure a proper handover of your responsibilities to your reporting manager or an assigned colleague.
Please coordinate with HR to complete exit formalities, including the return of company property and settlement of dues, before your last working day.
We thank you for your contributions during your time with [Company name] and wish you well in your future endeavours.
For the issuing organization
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Guide
Resignation Acceptance Letter, explained
Who this is for. For employers, HR teams and anyone authorized to issue documents for their organization. Don’t use it to make a document in the name of an organization you don’t represent, or one that states something untrue, such as a fake experience letter or salary certificate: that is forgery, and it isn’t allowed here.
About the Resignation Acceptance Letter
A resignation acceptance letter is the employer's formal reply to a resignation — it closes the loop by confirming the resignation has been received and accepted, and it fixes the last working day so there's no ambiguity about when the notice period ends. It's typically the first document issued in an exit, ahead of handover, dues, or the relieving and experience letters that come later.
Issue it as soon as you've decided to accept a resignation. Waiting leaves the employee without written confirmation of their own last working day, which can complicate handover planning, leave calculations, and their next employer's own timeline.
Fields this generator asks for
Every field below feeds directly into the letter — nothing is invented on your behalf.
- Resignation submitted on (required)
- Last working day (required)
- Handover notes (optional) (optional)
Variants
This generator supports 2 variants:
- Standard notice served — The employee works through the standard notice period.
- Early release agreed — Employer and employee have mutually agreed to an earlier last working day.
Sample content
This letter is to formally acknowledge receipt of your resignation from the position of Business Analyst, submitted on 1 March 2026.
We accept your resignation and confirm that your last working day with Northstar Digital Solutions Pvt. Ltd. will be 31 March 2026.
During the notice period, please ensure a proper handover of your responsibilities to your reporting manager or an assigned colleague.
Frequently asked questions
Is a resignation acceptance letter legally required?
In most cases resignation takes effect once the employee submits it and works through (or is released from) the notice period — an acceptance letter isn't usually what makes it effective. It's issued anyway because it creates a clear, dated record both sides can point back to, which matters for handover timelines and for the documents issued later (experience letter, relieving letter, full & final settlement).
What's the difference between this and a relieving letter?
This letter is issued near the start of the notice period, acknowledging the resignation and confirming the last working day. A relieving letter is issued at the end, after handover and dues are settled, confirming the employee has actually been released.
Can I use this if the employee is being released earlier than their notice period?
Yes — pick the "Early release agreed" variant. It states the earlier last working day as a mutually agreed arrangement rather than the standard notice timeline, which matters if the notice-period terms are ever referred back to later.
Related HR tools
Experience Letter
Open the Experience Letter generator.
Relieving Letter
Open the Relieving Letter generator.
No Dues Certificate
Open the No Dues Certificate generator.
Full & Final Settlement
Open the Full & Final Settlement generator.
The documents produced by this generator are templates for drafting and HR workflow support — they are not legal advice. Have final wording reviewed by your HR team, legal advisor, or authorized signatory before official use.