Salary Breakup Generator
Create a professional salary structure for employees, offer letters, and HR use.
Generate indicative monthly and annual salary breakup tables in minutes.
Filling in this form and previewing the finished document are free — no account needed.
Fill in the details
Required to download
Employee details
Branding and signatory
Company logo
Appears on the top-right side of the exported sheet with a fixed size.
HR signature and stamp
Appears in the lower-left signature section of the exported sheet.
Salary details
Standard Corporate
Balanced corporate-style split with basic pay, HRA, LTA, education allowance, and a reconciling special allowance.
Statutory and benefits
Advanced mode
Adjust selected percentages or annual components for a custom structure.
Export
Download the generated breakup sheet
Checking your download access…
2 required fields left before you can download:
Guide
Salary breakup sheets, explained
Who this is for. For employers, HR teams and anyone authorized to issue documents for their organization. Don’t use it to make a document in the name of an organization you don’t represent, or one that states something untrue, such as a fake experience letter or salary certificate: that is forgery, and it isn’t allowed here.
What is a salary breakup sheet?
A salary breakup sheet is the structure behind a CTC figure. It takes the single annual cost-to-company number and splits it into its components — basic salary, house rent allowance, other allowances, benefits like bonus and medical cover, and retiral contributions such as provident fund and gratuity — showing each as an annual and monthly amount, with totals. It is not a letter; it is the working document that letters attach.
The breakup exists because CTC and take-home are different things, and the gap between them is the single most common point of confusion in Indian salary discussions. CTC includes employer-side contributions and benefits the employee never sees in a bank credit; take-home is what remains after employee-side deductions. A candidate who evaluates an offer on CTC alone, without seeing the structure, is comparing numbers that do not mean what they appear to mean.
One honest caveat this tool states up front: a generated breakup is indicative. Component percentages vary by company policy, and statutory items — provident fund, ESI, gratuity, professional tax — depend on thresholds, locations, and rules that change. The sheet is for planning, drafting, and discussion; final payroll figures belong to your payroll team, CA, or advisor.
Standard structure of a salary breakup
Breakup formats vary, but a complete sheet groups components in a recognizable order. The structure this generator produces contains:
- The employee's name and designation, with joining date and location where relevant.
- The annual CTC being structured, with its monthly equivalent.
- Salary components: basic salary, house rent allowance, leave travel allowance, education allowance, and a balancing special allowance.
- Benefits: statutory bonus where applicable, and medical or insurance components.
- Retirals and employer-side contributions: employer provident fund and gratuity provision, with ESI where applicable.
- Group-wise and grand totals, each shown annually and monthly.
- Estimated employee-side deductions and the resulting estimated gross and net monthly pay.
- Notes marking the sheet as indicative, with structure presets or custom percentages recorded.
When you need a salary breakup sheet
Whenever a single CTC number has to become something people can act on, the breakup is the document. The concrete occasions:
- Attaching a compensation annexure to an offer or appointment letter, so the candidate sees structure, not just a headline figure.
- Restructuring after an increment or promotion, when a revised CTC needs a fresh component split.
- Candidate-side offer evaluation — understanding what a quoted CTC actually means in monthly terms before accepting.
- HR planning and parity checks, keeping component structures consistent across comparable roles.
- Answering the employee question behind most payroll tickets: why the bank credit differs from CTC divided by twelve.
Frequently asked questions
What is the difference between CTC and take-home salary?
CTC is the employer's total annual cost for the employment — including employer-side contributions and benefits. Take-home is the monthly amount credited after employee-side deductions. The breakup sheet is precisely the bridge: it shows every component between the two numbers.
Why is basic salary such an important component?
Because other components key off it: house rent allowance is typically set as a share of basic, and retiral contributions like provident fund are computed on it. A structure with a very low basic changes retirals and allowances in ways worth understanding before agreeing to it.
Is the generated breakup exact?
No — it is indicative by design, and says so. Statutory items depend on thresholds, location, and current rules, and company policies differ on component percentages. Use the sheet for planning and drafting; confirm final figures with payroll or a qualified advisor.
How is a salary breakup different from a salary certificate?
The breakup shows structure — how a CTC splits into components. The certificate is the employer's signed attestation of employment and salary for a third party like a bank. They travel together often: the certificate attests, the breakup explains.
How is it different from a payslip?
A payslip is the record of one month's actual payroll — what was really paid and deducted. The breakup is the intended structure of the package. When the two disagree, the payslip reflects reality and the breakup likely needs updating.
Should the breakup go inside the offer letter or as an annexure?
As an annexure, in most cases. It keeps the letter readable while giving the full component table alongside — and this generator's sheets are built to serve exactly that role for offer and appointment letters.
What happens to the breakup after an increment?
The revised CTC needs a fresh split — either proportionally through the same structure or reworked per policy. Issuing an updated breakup with the increment letter prevents the mismatch where an employee's structure document describes a package that no longer exists.
Related HR tools
Offer Letter Generator
The letter this sheet most often accompanies — a clear offer attaches the structure, not just the CTC figure.
Salary Certificate Generator
The attestation counterpart — signed confirmation of salary for banks and verifiers, with the breakup as backup detail.
Increment Letter Generator
When the CTC changes, the revision letter carries the numbers — and a fresh breakup shows the new structure.
The documents produced by this generator are templates for drafting and HR workflow support — they are not legal advice. Have final wording reviewed by your HR team, legal advisor, or authorized signatory before official use.
Related guides
- What Is a Salary Certificate?Understand what a salary certificate is, when employees need it, what details it should include, and how HR teams can generate one professionally.
- Offer Letter Format GuideA clear guide to offer letter structure, employment terms, salary annexures, acceptance instructions, and HR review checks.
- Salary Certificate vs Salary BreakupA salary breakup explains a CTC, a salary certificate attests pay to a bank or embassy, and an increment letter records a revision. How to tell them apart.